Following are the proposed bylaws changes for the composition of the Board of Directors and the creation of a credential committee to replace the nominating committee process. For each of the proposed changes, listed first will be the current language highlighting what is being changed, and then the proposed language.
This information will be posted and available for one week before members will receive an invitation to vote on these changes. Members will have 30 days to vote electronically. Members may also visit the NCBOR office and vote in person.
If you have any questions about these proposed changes, please call or email Frank@ncbor.net.
Proposed changes to the composition of the Board of Directors: The purpose of this change is to provide for a representative elected by the Brokers’ Council and to update the position of the WCR President.
Current language:
Section 3. Board of Directors. The governing body of the Board shall be the Board of Directors.
a) The Board of Directors shall consist of the following:
a. Elected Officers: President, President Elect, Vice-President, Treasurer, and Immediate Past-President
b. Seven (7) At-large REALTOR® Members. One of whom shall be the then current Coweta Women’s Council of REALTORS® (WCR) President or her/his designee
c. One Affiliate member representative elected by the NCBOR Strategic Partners Council
b) State Directors shall serve as non-voting members of the Board of Directors
c) At-large Directors shall serve two-year terms with three elected each year.
d) Each Director eligible to vote shall have one (1) vote which must be cast in person or by electronic communication, in the event a meeting is being conducted wholly or partially by video conference. No vote by proxy shall be valid.
e) Term limitations:
a. A REALTOR® Director may serve no more than six (6) consecutive years. After a one (1) year absence as a Director, he/she may be eligible for re-election or appointment. Time served as an Officer shall not be considered in the above computation.
b. An Affiliate Director shall be a term of two (2) years, not to exceed four (4)
c. The Coweta WCR President will serve a term of one (1) year, congruent with their presidency of the Coweta WCR
Proposed language:
Section 3. Board of Directors. The governing body of the Board shall be the Board of Directors.
a) The Board of Directors shall consist of the following:
a. Elected Officers: President, President Elect, Vice-President, Treasurer, and Immediate Past-President.
b. Six (6) At-large REALTOR® Members.
c. One Broker member representative, elected by the NCBOR Brokers’ Council.
d. One Affiliate member representative, elected by the NCBOR Strategic Partners Council.
e. The then current President of the Coweta WCR shall serve as an ex-officio, non-voting member of the Board of Directors.
b) State Directors shall serve as non-voting members of the Board of Directors.
c) At-large Directors, the Broker representative, and the Affiliate representative shall serve two-year terms, with four (4) seats elected each year.
d) Each Director eligible to vote shall have one (1) vote which must be cast in person or by electronic communication, in the event a vote is being conducted wholly or partially by video conference or email. No vote by proxy shall be valid.
e) Term limitations: No local director, broker representative, or affiliate representative may serve more than two (2) consecutive terms. They regain eligibility after a one-year absence. Service as an elected officer of NCBOR shall not be included in this calculation.
Proposed changes to the election process: The purpose of this change is to eliminate the nominating committee and create a Credential Committee so that elections are more accessible and transparent to membership.
Current language:
Section 4. Election of Officers and Directors
A. At least two (2) months before the annual election, a Nominating Committee of five (5) REALTOR® Members shall be appointed by the President-Elect with the approval of the Board of Directors. The Nominating Committee shall select one candidate for each office and one candidate for each place to be filled on the Board of Directors. The report of the Nominating Committee shall be delivered by email to each Member’s Broker eligible to vote at least three (3) weeks preceding the election. Each Broker shall then distribute a copy of said report to each of Broker’s Members. Additional candidates for the offices to be filled may be placed in nomination by petition signed by at least 10% of the REALTOR® Members eligible to vote. The petition shall be filed with the CEO at least two
(2) weeks before the election. The CEO shall send notice of such additional nominations to all Members eligible to vote before the election. (Amended 11/20)
B. The election of Officers and Directors shall take place at the annual meeting or where permitted by state law, electronically. The ballot shall contain the names of all candidates and the offices for which they are nominated. Where permitted by state law, and in accordance with applicable state requirements, election may be conducted by electronic means, in accordance with procedures established by the board of directors. In the event of an uncontested election the Chair of the Nominating Committee shall declare the slate as final by acclamation.
C. The President, with the approval of the Board of Directors, shall appoint an Election Committee of three (3) REALTOR® Members to conduct the election. In case of a tie vote, the issue shall be determined by lot.
D. No one firm under the same Designated REALTOR®, may hold more than three (3) positions as Officers and/or Directors of the Newnan-Coweta Board of Realtors® Board of Directors.
E. Installation of Officers to take place on a date set forth by the Board of Directors. (Amended 11/2020)
Proposed language:
Section 4. Election of Officers and Directors
(a) NCBOR strives to elect to its various offices the most qualified people among its members and, in the election process, desires to pursue those election procedures which create transparency and fairness while avoiding even the appearance of favoritism.
(b) At least three (3) months before the annual election, a Credentialing Committee of five (5) REALTOR® Members shall be appointed by the President-Elect with the approval of the Board of Directors. The credential committee will elect the committee chair.
(c) The Credentialing Committee shall review the then-current required credentials, as outlined in the NCBOR Policies & Procedures) for each position up for election and approve a notice and request for candidates that will be distributed to the entire membership.
(d) Two (2) months prior to the election the Credentialing Committee will review any applications received and verify they meet the requirements for the elected office being sought. If too few candidates have expressed interest, the committee will make every effort to recruit qualified candidates for the remaining positions.
(e) At least one (1) month prior to the election, notice will be sent out to the entire membership that lists all candidates and the offices for which they are running. It will also explain the electronic ballot and the process that will be followed for the election.
(f) Additional candidates for the offices to be filled may be placed in nomination by petition signed by at least 10% of the REALTOR® Members eligible to vote. The petition shall be filed with the CEO at least two weeks prior to the election beginning.
(g) Two (2) weeks before the election begins. The CEO shall send notice of such additional nominations to all Members eligible to vote before the election
(h) The election of Officers and Directors shall be by electronic ballot as allowed by state law. The ballot shall contain the names of all candidates and the offices for which they are nominated. In the event of an uncontested election, the Chair of the Credentialing Committee may declare the slate as final by acclamation.
(i) The Credentialing Committee shall certify the results of the election.
(j) No one firm under the same Designated REALTOR®, may hold more than three (3) positions as Officers and/or Directors of the Newnan-Coweta Board of Realtors® Board of Directors.
(k) Installation of Officers shall take place on a date and at a place set forth by the Board of Directors.